Documents required when registering a mortgage bond

FICA REQUIREMENTS

The Finance Intelligence Act No 38 of 2001 has been promulgated with the intention of combating money laundering and associated crimes.
In terms of the Act accountable institutions, of which attorneys are one, are required to obtain certain particulars from its clients.  

The information so obtained must be kept on record for at least five years and can be inspected by Officials from the Finance Intelligence Centre at any stage.

The following documents are required when registering a mortgage bond:

Private Individual

• Proof of name and physical residential address of the client (for example a recent municipality statement - not older then 3 months)
• Certified copy of Identity Document
• Income Tax number

Trust

• Letter of Authority stamped by the Master of the High Court
• Certified copy of Trust Deed
• Proof of registered address of the Trust (for example a letter from an accountant or auditor confirming the address of the Trust, or municipality statement in the name of the Trust etc.)
• Identity documents of all the Trustees
• Proof of the residential addresses of all the Trustees

Close Corporation

• CK 1 (Founding Statement)
• CK 2 (Amended Founding Statement) – if applicable
• CK 4 (Application for Amendment) – if applicable

• Proof of registered address of the Close Corporation (for example a letter from accountant or auditor confirming the address of the Close Corporation, or municipality statement in the name of the Close Corporation etc.)
• Identity documents of all the members
• Proof of the residential addresses of all the members

Companies

• Certified copy of Articles of Association and Memorandum
• CM 1 (Certificate of Incorporation)
• CM 29 (Contents of Registrar of Directors, Auditors and Officers)
• CM 22 (Notice of registered office and postal address)
• CM 46 ( Certificate to Commence Business)
• Proof of registered address of the Company (for example a letter from auditor confirming the address of Company, or municipality statement in the name of the Company etc.)
• Identity documents of all the directors
• Proof of the residential addresses of all the directors